IR 4.0 Seminar – 28 March 2019

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Introduction

Smart CMMS (Computerized Maintenance Management System) is an advanced maintenance management solution that helps organizations manage maintenance activities, schedule preventive maintenance, and track work orders and asset performance.

Smart CMMS has enabled organizations to optimize their maintenance operations, reduce downtime, and extend the lifespan of their assets. Today, it serves various industries, including manufacturing, healthcare, and facility management, in maintaining equipment reliability and achieving operational excellence.

Management Pain and Challenges of Traditional CMMS

Maintenance management is essential for operational efficiency, yet organizations often struggle with:

Maintenance Scheduling: Difficulties in scheduling and managing preventive maintenance, leading to increased downtime.
Work Order Management: Inefficiencies in tracking and completing work orders promptly.
Asset Performance Tracking: Challenges in accurately monitoring and analyzing asset performance and health.
Resource Allocation: Problems with allocating maintenance resources effectively, leading to wastage and higher costs.
Compliance & Reporting: Ensuring compliance with industry standards and generating accurate maintenance reports for audits and inspections.

Solutions

Smart CMMS automates maintenance workflows, provides detailed asset performance insights, and schedules preventive maintenance. This computerized maintenance management system enhances operational reliability, extends equipment lifespan, and reduces maintenance costs through efficient resource utilization and timely interventions.

Old Way vs New Way

Maintenance Scheduling: Unplanned, reactive maintenance vs. Scheduled, preventive maintenance.
Work Order Management: Paper-based, disorganized orders vs. Digital, streamlined work order management.
Asset Performance: Limited performance insights vs. Detailed, real-time asset performance data.
Resource Allocation: Inefficient resource use vs. Optimized allocation with predictive insights.
Compliance Reporting: Manual, time-consuming reporting vs. Automated, accurate compliance reports.

Key Functions & Features of SMART CMMS

Automated Maintenance Scheduling: Schedule and manage preventive maintenance tasks to minimize equipment downtime.
Work Order Management: Create, assign, and track work orders digitally for efficient maintenance operations.
Real-Time Asset Performance Monitoring: Access detailed, real-time data on asset performance and health.
Resource Allocation Optimization: Allocate maintenance resources effectively based on predictive insights and asset needs.
Compliance & Reporting: Generate accurate reports and ensure compliance with industry standards through automated tracking and documentation.
Reduced Maintenance Costs: Reduces unplanned downtimes & extends asset life, leading to significant cost savings over time.

Key Benefits of SMART CMMS

More Efficient: Optimizes maintenance operations by automating tasks, reducing manual data entry, and minimizing downtime, resulting in a more streamlined and productive workflow.
Better Spare Part Control: Ensures that spare parts are managed effectively, preventing stockouts or overstocking, and ensuring parts are available when needed.
Free Engineers' Time for Improvement: By automating routine maintenance tasks and minimizing breakdowns, engineers can focus on critical system improvements and innovation, enhancing overall operational efficiency.
Helicopter Views for Management: Provides management with a comprehensive, bird’s-eye view of maintenance activities, allowing them to monitor performance metrics and make informed decisions for process optimization.
Paperless Working Environment: Eliminate the need for physical paperwork with digital records and automated reporting, fostering a more eco-friendly, efficient, and organized work environment.
Better Machine Utilization: With preventive maintenance and real-time monitoring, equipment is kept in optimal condition, reducing breakdowns and improving overall machine efficiency and lifespan.
Auto Email Alert: Automatically sends email notifications for scheduled maintenance, potential issues, and important updates, ensuring that tasks are never missed and problems are addressed proactively.
Online Maintenance Reports: Maintenance reports can be accessed online from anywhere, offering real-time insights into equipment performance, work orders, and maintenance history, supporting better planning and decision-making.
Online Root Cause Analysis: Allows teams to conduct root cause analysis online, helping identify recurring issues and implement long-term solutions, thus improving overall reliability and reducing downtime.

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